Find access barriers before your files go out
Public hospitals and state agencies face ADA Title II dates from April 2027. Many groups paid by HHS face §504 dates from May 2027. We check Word and HTML files against WCAG 2.1 AA. A trained reviewer decides on each finding. You keep a record of what was checked and fixed.
Checked, then confirmed by a qualified reviewer
What it does
- Clear and accessible in one pass. The same review covers reading level and access barriers.
- A person decides. Automated checks flag; a qualified reviewer confirms.
- Evidence you can show. Each review leaves an attested record and a report.
- Feeds accreditation binders. Records flow into your accreditation evidence.
Why it matters now
Federal accessibility dates arrive in 2027
Public hospitals and state agencies face ADA Title II dates from April 2027. Many groups paid by HHS face Section 504 dates from May 2027. Both rules cover your web content and the documents you post, such as notices, forms and handouts, and both use WCAG 2.1 AA.
ADA Title II
State and local government entities serving a population of 50,000 or more
Public hospitals and state agencies
Section 504
Recipients of HHS funding with 15 or more employees
Many groups paid by HHS
Smaller groups follow in spring 2028: April 26, 2028 for ADA Title II, and May 10, 2028 for Section 504. Your counsel decides whether you comply.
Sources: DOJ interim final rule, 91 FR 20902 (Federal Register 2026-07663); HHS interim final rule, 45 CFR 84.84(b) (Federal Register 2026-09266). Checked 2026-10-08. Further rulemaking may follow. Read the deadline guide
Check, decide, fix, attest
The check flags it. A person decides.
Automated checks against WCAG 2.1 AA flag likely barriers in a Word or HTML file. A qualified reviewer confirms or dismisses each one, the team fixes what was confirmed, and the reviewer signs the record. Play the reviewer on the sample below.
Step 1: Check
Automated WCAG 2.1 AA checks flag likely barriers in Word or HTML.
5 likely barriers flagged
Step 2: Decide
A qualified reviewer confirms or dismisses each finding.
0 of 5 decided
Step 3: Fix
Fix headings, alt text, tables, contrast and links in the document.
Waits for decisions
Step 4: Attest
The reviewer signs an evidence record; an HTML report is kept.
Opens when all are decided
Findings · WCAG 2.1 AA
0 confirmed · 0 dismissed · 5 waiting
Same pass: reading level checked too · grade 11, target 6
Headings: the heading levels skip from 1 to 3.
Waiting for a reviewer
Alt text: this image has no text alternative.
Waiting for a reviewer
Tables: the table has no header row.
Waiting for a reviewer
Contrast: light gray text on white is hard to read.
Waiting for a reviewer
Links: the link text says "click here".
Waiting for a reviewer
Illustrative · synthetic document
Evidence you can show
Every review leaves a signed record
The reviewer signs an evidence record, and an HTML report is kept. The record flows into your accreditation binders.
Accessibility review record
Attested- Document
- benefits-notice.docx · version 4
- Checked against
- WCAG 2.1 AA, plus reading level
- Findings
- 5 flagged · 4 confirmed and fixed · 1 dismissed, with a reason
- Reviewer
- M. Okafor · qualified reviewer
- Signed
- Date and time recorded
- Export
- Allowed: the review is complete
Word and HTML
The review covers Word and HTML files, the ones your team edits.
Not PDF tagging
It does not check PDF tagging. Review the Word source, then export.
An export gate
Your export policy can block documents that have no review.
Into your binders
Records flow into your accreditation evidence.
How it works
Step 1: Check
Automated WCAG 2.1 AA checks flag likely barriers in Word or HTML.
Step 2: Decide
A qualified reviewer confirms or dismisses each finding.
Step 3: Fix
Fix headings, alt text, tables, contrast and links in the document.
Step 4: Attest
The reviewer signs an evidence record; an HTML report is kept.
Step 5: Gate
Your export policy can block documents without a review.
Built for healthcare, compared with general-purpose AI
| What you need | General-purpose AI out of the box | HealthLiteracyCopilot | Rung |
|---|---|---|---|
| Reviewer workflow and approvals | Not provided | Approve, edit or skip each change; a decision record for each document | L2 |
| Version history and audit trail | Chat history only | Locked versions and an append-only audit trail you can export | L2 |
| Accessibility review with evidence | Not provided | WCAG 2.1 AA review; a qualified reviewer decides; an attested record is kept | L2 |
Reviewer workflow and approvalsRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Approve, edit or skip each change; a decision record for each document
Version history and audit trailRung: L2
- General-purpose AI out of the box
- Chat history only
- HealthLiteracyCopilot
- Locked versions and an append-only audit trail you can export
Accessibility review with evidenceRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- WCAG 2.1 AA review; a qualified reviewer decides; an attested record is kept
See all 16 differencesHide the full comparison
| What you need | General-purpose AI out of the box | HealthLiteracyCopilot | Rung |
|---|---|---|---|
| Scoring against health-literacy standards | Can simplify on request; no built-in N-PLAT or PEMAT scoring | N-PLAT and PEMAT scores, item by item | L2 |
| Spanish measured as Spanish | No built-in Spanish readability measures | SOL, Fernández-Huerta and INFLESZ, with targets per document type | L1 |
| Meaning kept after a rewrite | Depends on the prompt; no automatic check | Meaning check and clinical integrity check on every revision | L2 |
| Your brand voice, glossary and content types | Re-entered in each prompt | Set once in profiles; every team inherits them | L2 |
| Answers grounded in your sources | General knowledge unless you add files | Your knowledge base, with citations; strict mode refuses rather than guess | L2 |
| Reviewer workflow and approvals | Not provided | Approve, edit or skip each change; a decision record for each document | L2 |
| Version history and audit trail | Chat history only | Locked versions and an append-only audit trail you can export | L2 |
| Accessibility review with evidence | Not provided | WCAG 2.1 AA review; a qualified reviewer decides; an attested record is kept | L2 |
| Accreditation evidence | Not provided | Evidence organized against the requirements you track, with binders and share links | L2 |
| Testing with simulated readers | Not provided as a method | Persona testing: cloze, teach-back, action and numeracy probes, with confidence bands | L3 |
| Journeys and channel previews | Not provided | Touchpoint matrix and channel previews for email, text, letter, web and more | L4 |
| Channel limits checked | Not checked | Text message segments and opt-out; email subject and preview text lengths | L2 |
| Numbers flagged for checking | Not flagged | A "Numbers to verify" card for every dose, date and dollar amount | L2 |
| Workforce training | Not provided | ClearComm Academy and the Teach-Back simulator | L3–L4 |
| Security and access | Varies by vendor and plan | HealthcareGPS is SOC 2 Type II audited and HIPAA compliant; separate tenant per organization; role-based access | Enable |
| An independent grade | Grades its own draft if you ask | The scorer never grades its own revisions; what it can't score with confidence goes to a person | L2 |
Scoring against health-literacy standardsRung: L2
- General-purpose AI out of the box
- Can simplify on request; no built-in N-PLAT or PEMAT scoring
- HealthLiteracyCopilot
- N-PLAT and PEMAT scores, item by item
Spanish measured as SpanishRung: L1
- General-purpose AI out of the box
- No built-in Spanish readability measures
- HealthLiteracyCopilot
- SOL, Fernández-Huerta and INFLESZ, with targets per document type
Meaning kept after a rewriteRung: L2
- General-purpose AI out of the box
- Depends on the prompt; no automatic check
- HealthLiteracyCopilot
- Meaning check and clinical integrity check on every revision
Your brand voice, glossary and content typesRung: L2
- General-purpose AI out of the box
- Re-entered in each prompt
- HealthLiteracyCopilot
- Set once in profiles; every team inherits them
Answers grounded in your sourcesRung: L2
- General-purpose AI out of the box
- General knowledge unless you add files
- HealthLiteracyCopilot
- Your knowledge base, with citations; strict mode refuses rather than guess
Reviewer workflow and approvalsRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Approve, edit or skip each change; a decision record for each document
Version history and audit trailRung: L2
- General-purpose AI out of the box
- Chat history only
- HealthLiteracyCopilot
- Locked versions and an append-only audit trail you can export
Accessibility review with evidenceRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- WCAG 2.1 AA review; a qualified reviewer decides; an attested record is kept
Accreditation evidenceRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Evidence organized against the requirements you track, with binders and share links
Testing with simulated readersRung: L3
- General-purpose AI out of the box
- Not provided as a method
- HealthLiteracyCopilot
- Persona testing: cloze, teach-back, action and numeracy probes, with confidence bands
Journeys and channel previewsRung: L4
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Touchpoint matrix and channel previews for email, text, letter, web and more
Channel limits checkedRung: L2
- General-purpose AI out of the box
- Not checked
- HealthLiteracyCopilot
- Text message segments and opt-out; email subject and preview text lengths
Numbers flagged for checkingRung: L2
- General-purpose AI out of the box
- Not flagged
- HealthLiteracyCopilot
- A "Numbers to verify" card for every dose, date and dollar amount
Workforce trainingRung: L3–L4
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- ClearComm Academy and the Teach-Back simulator
Security and accessRung: Enable
- General-purpose AI out of the box
- Varies by vendor and plan
- HealthLiteracyCopilot
- HealthcareGPS is SOC 2 Type II audited and HIPAA compliant; separate tenant per organization; role-based access
An independent gradeRung: L2
- General-purpose AI out of the box
- Grades its own draft if you ask
- HealthLiteracyCopilot
- The scorer never grades its own revisions; what it can't score with confidence goes to a person
Who uses it
Next step
HealthcareGPS is SOC 2 Type II audited and HIPAA compliant. How we protect your documents
Questions
Does a review mean our documents meet the ADA?
No tool can promise that. It finds likely barriers against WCAG 2.1 AA, a qualified reviewer decides, and you keep the record. Your counsel decides whether you comply.
Does it check PDF tagging?
It reviews Word and HTML. It does not check PDF tagging. Review the Word source, then export.
Who counts as a qualified reviewer?
Your organization chooses. Admins assign the reviewer role.