A named reviewer decides every change
AI suggests. A person decides. Your reviewer approves, edits, re-suggests or skips each change. Approval locks the version, and the review record exports when someone asks who approved what.
Work under your rules
What it does
- Four decisions on every suggestion: approve, edit, re-suggest or skip.
- Export uses only the changes your reviewer approved.
- Named approvals: each decision carries a name and a time.
- Locked versions and an append-only audit trail you can export.
- Roles and permissions: admins choose who edits, who reviews and who approves.
- Your brand voice and glossary shape every suggestion before a reviewer sees it.
The review board
Who has what, and where it stands
Writers send work for review. Named reviewers decide each change. Nothing moves to export until a person approves it.
Drafting1
Flu shot reminder
Text message
D. OkaforWriterRevising
In review2
Discharge instructions
Patient handout
J. Rivera, RNReviewer4 changes waiting
Member handbook (Spanish)
Translation
K. PatelQualified reviewerSign-off needed
Approved · locked1
Prior authorization letter
Member notice
J. Rivera, RNReviewerVersion 3 locked
Exported1
Benefits summary
Plan document
M. ChenWriterWord, tracked changes
After the decision
Only approved changes ship, and approved versions stay locked
Export uses only the changes your reviewer approved. A change after approval opens a new version, and that version is reviewed again.
What goes into the export
- Approved"1 small pill each morning"
- Edited, then approved"call 911 right away"
- Re-suggested, then approved"take your medicines…"
- Skipped"heart doctor" (original kept)
A later change is reviewed again
- Version 2 · in reviewJ. Rivera, RN decides each change.
- Version 2 · approved and lockedThat version is final. Any change starts a new one.
- Version 3 · opened by an editA writer updates a phone number after approval.
- Version 3 · reviewed againBack to a named reviewer before it ships.
- Version 3 · approved, locked and exportedOnly approved changes go into the Word file.
How it works
Step 1: AI suggests
Each suggested change shows the original, the new text and the reason, side by side.
Step 2: A reviewer decides
Approve, edit, re-suggest or skip, one change at a time. Nothing is accepted for them.
Step 3: The version locks
Approval locks the version. Any later change is reviewed again before it ships.
Step 4: The record exports
Who decided what, and when, in an append-only audit trail you can export.
One suggestion, four choices
Original
"Administer antiplatelet therapy daily as prescribed."
Suggested
"Take 1 small pill each morning."
Reason: Grade 14 to grade 3. Dose and timing unchanged.
The record every review leaves
| Change | Decision | Reviewer | Time |
|---|---|---|---|
| "antiplatelet therapy" → "1 small pill" | Approved | J. Rivera, RN | 10:42 |
| "seek emergency care" → "call 911 right away" | Edited, then approved | J. Rivera, RN | 10:44 |
| "adhere to the regimen" → "take your medicines…" | Re-suggested, then approved | J. Rivera, RN | 10:47 |
| "cardiologist" → "heart doctor" | Skipped (original kept) | J. Rivera, RN | 10:48 |
Version 3 · locked · exported to Word with tracked changes
Illustrative · synthetic names and times. The audit trail is append-only and exports.
Roles and permissions
Your admins decide who can do what. Only the people you choose can approve.
Admin
Assigns roles and sets what data may go to AI.
Writer
Uploads, revises and sends work for review.
Reviewer
Approves, edits, re-suggests or skips each change.
Qualified reviewer
Signs off accessibility and translation reviews.
The rules each suggestion follows
Your brand voice, reading level, glossary and disclaimers are set once, on the brand voice page. Every suggestion follows them before a reviewer sees it.
Try your style rules on a sample noticeBuilt for healthcare, compared with general-purpose AI
| What you need | General-purpose AI out of the box | HealthLiteracyCopilot | Rung |
|---|---|---|---|
| Reviewer workflow and approvals | Not provided | Approve, edit or skip each change; a decision record for each document | L2 |
| Version history and audit trail | Chat history only | Locked versions and an append-only audit trail you can export | L2 |
| An independent grade | Grades its own draft if you ask | The scorer never grades its own revisions; what it can't score with confidence goes to a person | L2 |
Reviewer workflow and approvalsRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Approve, edit or skip each change; a decision record for each document
Version history and audit trailRung: L2
- General-purpose AI out of the box
- Chat history only
- HealthLiteracyCopilot
- Locked versions and an append-only audit trail you can export
An independent gradeRung: L2
- General-purpose AI out of the box
- Grades its own draft if you ask
- HealthLiteracyCopilot
- The scorer never grades its own revisions; what it can't score with confidence goes to a person
See all 16 differencesHide the full comparison
| What you need | General-purpose AI out of the box | HealthLiteracyCopilot | Rung |
|---|---|---|---|
| Scoring against health-literacy standards | Can simplify on request; no built-in N-PLAT or PEMAT scoring | N-PLAT and PEMAT scores, item by item | L2 |
| Spanish measured as Spanish | No built-in Spanish readability measures | SOL, Fernández-Huerta and INFLESZ, with targets per document type | L1 |
| Meaning kept after a rewrite | Depends on the prompt; no automatic check | Meaning check and clinical integrity check on every revision | L2 |
| Your brand voice, glossary and content types | Re-entered in each prompt | Set once in profiles; every team inherits them | L2 |
| Answers grounded in your sources | General knowledge unless you add files | Your knowledge base, with citations; strict mode refuses rather than guess | L2 |
| Reviewer workflow and approvals | Not provided | Approve, edit or skip each change; a decision record for each document | L2 |
| Version history and audit trail | Chat history only | Locked versions and an append-only audit trail you can export | L2 |
| Accessibility review with evidence | Not provided | WCAG 2.1 AA review; a qualified reviewer decides; an attested record is kept | L2 |
| Accreditation evidence | Not provided | Evidence organized against the requirements you track, with binders and share links | L2 |
| Testing with simulated readers | Not provided as a method | Persona testing: cloze, teach-back, action and numeracy probes, with confidence bands | L3 |
| Journeys and channel previews | Not provided | Touchpoint matrix and channel previews for email, text, letter, web and more | L4 |
| Channel limits checked | Not checked | Text message segments and opt-out; email subject and preview text lengths | L2 |
| Numbers flagged for checking | Not flagged | A "Numbers to verify" card for every dose, date and dollar amount | L2 |
| Workforce training | Not provided | ClearComm Academy and the Teach-Back simulator | L3–L4 |
| Security and access | Varies by vendor and plan | HealthcareGPS is SOC 2 Type II audited and HIPAA compliant; separate tenant per organization; role-based access | Enable |
| An independent grade | Grades its own draft if you ask | The scorer never grades its own revisions; what it can't score with confidence goes to a person | L2 |
Scoring against health-literacy standardsRung: L2
- General-purpose AI out of the box
- Can simplify on request; no built-in N-PLAT or PEMAT scoring
- HealthLiteracyCopilot
- N-PLAT and PEMAT scores, item by item
Spanish measured as SpanishRung: L1
- General-purpose AI out of the box
- No built-in Spanish readability measures
- HealthLiteracyCopilot
- SOL, Fernández-Huerta and INFLESZ, with targets per document type
Meaning kept after a rewriteRung: L2
- General-purpose AI out of the box
- Depends on the prompt; no automatic check
- HealthLiteracyCopilot
- Meaning check and clinical integrity check on every revision
Your brand voice, glossary and content typesRung: L2
- General-purpose AI out of the box
- Re-entered in each prompt
- HealthLiteracyCopilot
- Set once in profiles; every team inherits them
Answers grounded in your sourcesRung: L2
- General-purpose AI out of the box
- General knowledge unless you add files
- HealthLiteracyCopilot
- Your knowledge base, with citations; strict mode refuses rather than guess
Reviewer workflow and approvalsRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Approve, edit or skip each change; a decision record for each document
Version history and audit trailRung: L2
- General-purpose AI out of the box
- Chat history only
- HealthLiteracyCopilot
- Locked versions and an append-only audit trail you can export
Accessibility review with evidenceRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- WCAG 2.1 AA review; a qualified reviewer decides; an attested record is kept
Accreditation evidenceRung: L2
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Evidence organized against the requirements you track, with binders and share links
Testing with simulated readersRung: L3
- General-purpose AI out of the box
- Not provided as a method
- HealthLiteracyCopilot
- Persona testing: cloze, teach-back, action and numeracy probes, with confidence bands
Journeys and channel previewsRung: L4
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- Touchpoint matrix and channel previews for email, text, letter, web and more
Channel limits checkedRung: L2
- General-purpose AI out of the box
- Not checked
- HealthLiteracyCopilot
- Text message segments and opt-out; email subject and preview text lengths
Numbers flagged for checkingRung: L2
- General-purpose AI out of the box
- Not flagged
- HealthLiteracyCopilot
- A "Numbers to verify" card for every dose, date and dollar amount
Workforce trainingRung: L3–L4
- General-purpose AI out of the box
- Not provided
- HealthLiteracyCopilot
- ClearComm Academy and the Teach-Back simulator
Security and accessRung: Enable
- General-purpose AI out of the box
- Varies by vendor and plan
- HealthLiteracyCopilot
- HealthcareGPS is SOC 2 Type II audited and HIPAA compliant; separate tenant per organization; role-based access
An independent gradeRung: L2
- General-purpose AI out of the box
- Grades its own draft if you ask
- HealthLiteracyCopilot
- The scorer never grades its own revisions; what it can't score with confidence goes to a person
Who uses it
Next step
HealthcareGPS is SOC 2 Type II audited and HIPAA compliant. How we protect your documents
Questions
Can the AI approve its own changes?
No. Each suggested change waits for a person. Export uses only the changes your reviewer approved.
What does "re-suggest" do?
It asks for another version of that one change. The reviewer still decides on the new version.
What is in the review record?
Each decision, the reviewer's name, the time and the version. The audit trail is append-only, and you can export it.
Who can approve?
Your admins decide. They assign roles, so only the people you choose can approve.