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Accessibility coordinators

Fix the document backlog before your 2027 deadline

Two rules use WCAG 2.1 AA. HHS §504 sets 2027-05-11 for recipients with 15 or more employees. ADA Title II sets 2027-04-26 for large public entities. HealthLiteracyCopilot checks Word and HTML files. A trained reviewer decides on each finding. You keep a record of what was fixed.

For ADA and Section 504 coordinators

See a reviewed sampleGet a free assessment of one document

Send a blank template, not a copy with a patient's or member's details.

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Sketch of a document with tagged headings, an image with alt text and a table with a header row.H1H2AltHeadingsAlt textTable headers

What you check first

What a document check looks at

  • Headings, alt text, table headers and contrast, against WCAG 2.1 AA.
  • Word and HTML files, with the most-used files first.
  • A reviewer decides each finding, and the record is kept.

Illustrative example, with a synthetic portrait.

What you're measured on

Open a measure to see why it matters and how HealthLiteracyCopilot helps.

  • WCAG 2.1 AA findings fixed

    Why it matters
    The HHS §504 rule and the ADA Title II rule both use WCAG 2.1 AA as the standard for web content, including posted documents.
    How HealthLiteracyCopilot helps
    Word and HTML files are checked against WCAG 2.1 AA. A trained reviewer decides on each finding, and the fixed file is exported in the format you post.

    A review finds issues for your team to fix. Whether you meet a rule is a question for your counsel.

  • Documents done by the deadline

    Why it matters
    The §504 date for recipients with 15 or more employees is May 11, 2027. The ADA Title II date for large public entities is April 26, 2027.
    How HealthLiteracyCopilot helps
    Portfolio Scan ranks the whole backlog worst first, so the most-used files go first.

    Which date applies depends on your entity. Ask your counsel.

  • Audit record

    Why it matters
    When someone asks what you did, you need to show which files were checked, what was found and what was fixed.
    How HealthLiteracyCopilot helps
    Each finding, reviewer decision and fix is kept on a reviewer-attested record.

    The record shows what was reviewed and fixed. It is not a certificate.

See a finished review first

A synthetic Medicare Advantage denial letter, reviewed start to finish

  • Findings by page and criterion
  • Proposed edits with a reason for each
  • A reviewer decision on every change
  • Before and after versions side by side
  • A report you can share
  • An evaluation brief for your approver
Open the sample review

Start this week

What you can hand your team this week

The documents you own

Documents and the measure each one touches
DocumentWhat it touches
Posted forms and noticesWCAG 2.1 AA
Patient handouts on your websiteWCAG 2.1 AA and reading level
Consent and financial formsWCAG 2.1 AA

What you'd use most

Try it on one of your documents

Talk to our team
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Questions

Does a review mean our documents meet the ADA?

No. A review finds issues for your team to fix and keeps a record of what was done. Whether you meet a rule is a question for your counsel.

Which files does it check?

Word and HTML files. Fixes to PDF files can go to a remediation partner.

Which deadline applies to us?

It depends on your entity, its funding, the content and the exceptions. Ask your counsel which rule and date apply.